A. Corporate bylaws
Composition of Corporate bylaws
Include the basic corporate information necessary
Outline the duties, responsibilities, and qualifications of a Board of Directors
List the duties, responsibilities, and qualifications of top and lower management
Create the key information and details for Shareholders
Include corporate meetings
Draft the possible sanctions and remedies in case of conflicts of Interest
Include amendment process
B. Non-disclosure agreements Composition of Non-disclosure agreements
The parties must be identified.
The term "confidential" is defined as "information that is not publicly available."
The scope of the receiving party's confidentiality obligation
The prohibitions on receiving confidential treatment
The term of the contract
C. Employment contracts
Composition of Employment contracts.
Add the employment details necessary
Mention and discuss the related duties and responsibilities
Disclose the compensation package
Create an additional agreement on the vacation contract
Disclose the employee benefits contract
Add the details regarding probation period
Disclose the performance reviews
Create a termination agreement for future reference
D. Loan agreeements
Composition of a loan Agreement
The lender's and borrower's names and addresses
If appropriate, information on the loan cosigner
Borrowed amount
When was the loan given?
Date when the loan will be repaid
If appropriate, the interest rate
If appropriate, annual percentage rate (APR)
Payment terms, such as whether the loan will be paid on demand, in installments, or in one lump sum, as well as payment amounts and dates
Payment options, such as a check or cash, are available.
If necessary, payment authorizations, such as for automatic withdrawals from a checking account, are required.
Details on how potential conflicts will be mediated and/or resolved
Penalties and repercussions for late or nonpayment
Changes to the loan's terms are possible.
If applicable, penalties for paying back the loan early (also known as prepayment penalties).
E. Employment and independent contractor agreements
Composition of Employment and independent contractor agreements.
Terms
Responsibilities & Deliverables
Payment-Related Details
Confidentiality Clause
Contract Termination
Choice of Law
F. Consulting agreements
Composition of a Consulting Agreements
Receitals and Background
Scope of Services
Ownership of Intellectual Property
Compensation, Expenses, and Schedules
Dispute Resolution
Termination of Services
Methods of Communication
Confidentiality
Indemnification
Limitation of Liability
Non-Compete
Enforceability
Signatures and Dateline
G. Barangay business permit
Contents of Business Permits
Official seal of the barangay
Business owner
Business name
Address of the business owner
Location of the business
Certification details in pursuant to the New Local Government Code of 1991
Date of issuance
Required Documents
Latest Community Tax Certificate (Cedula)
DTI Business Name Registration
Barangay Business Permit FeeSteps in Processing the Documents
Step 1: Prepare your business documents -Tax Certificate, valid DTI Permit, and the clearance fee.
Step 2: Go to the Barangay Hall or the Office of the Barangay
Captain -To apply for a new business clearance, go to your local Barangay Hall or the Office of the Barangay Captain, depending on where your business is located.
Step 3: Pay your Business Clearance fee -depending on the location of the business processing fees ranges from 500 to 1,000 pesos
Step 4: Claim your Barangay Business Permit -The final step is to have your business permit released. You will be asked to sign a document confirming receipt of your certificate and the date you claimed it.
H. Mayor's business permit
Required Documents
Application Form (See form: https://quezoncity.gov.ph/wp-content/ uploads/ 2020/10/Unified-Business-Permit-Application-Form.pdf)
Certificate of Registration from Securities and Exchange Commission (SEC) for Corporations/Partnerships; Department of Trade and Industry (DTI) for Sole Proprietorships; or Cooperative Development Authority (CDA) for Cooperatives
Barangay Business Clearance*
Community Tax Certificate (CTC or Cedula)
Contract of Lease (if leased)/Transfer Certificate of Title (if owned)
Sketch/Pictures of the business location (3 copies)
Public Liability Insurance (for Restaurants, Cinemas, Malls, etc./exempted: Sari-sari Stores, Carinderias)
Locational/Zoning Clearance*
Certificate of Occupancy (Building and Unit)*
Building Permit and Electrical Inspection Certificate*
Sanitary Permit*
Fire Safety Inspection Permit*Steps in Processing the Documents
1. Secure the initial requirements:
Accomplished Application Form
SEC/DTI/CDA Certificate of Registration
Contract of Lease or Transfer Certificate of Title
Sketch/Picture of the business location
2. Secure permits and clearances – Each permit can be obtained only after the aforementioned requirements in step 1 have been met. Each permit/clearance is typically obtained from a designated office within City/Municipal Hall.
3. File the Application Form along with the other requirements to the Bureau of Permits (BP)/Business Permit and Licensing Office (BPLO) at the City/Municipal Hall.
4. Procure a Community Tax Certificate/Cedula from the City Treasurer’s Office.
5. Your application fees will be assessed by an assessor, and the assessment (Official Billing Assessment) must be validated by a BP/BPLO officer.
6. Submit your application requirements to the designated office, along with the Official Billing Assessment.
7. Pay the necessary payment fees for the permits and licenses to the Cashier’s Office.
8. Present your paid application requirements to the designated Fire Department to obtain a Fire Safety Inspection Permit.
9. Obtain a Temporary Sanitary Permit by presenting your paid application requirements to the designated Sanitary Department Depending on the city/local municipality's health regulations or ordinances, the actual permit may not be issued until mandatory company office inspections and/or employee health tests have been completed.
10. Submit all requirements, along with the Fire Safety Inspection Permit and Temporary Sanitary Permit, to the designated BP/BPLO office.
11. Release of Mayor’s Permit
I. Certificate of registration (BIR)
Required Documents & Steps in Processing the Documents
1. Accomplish BIR Form 1903 (Application for Registration for Corporations/Partnerships (Taxable/Non-Taxable)) and submit it, along with the necessary supporting documents, to the Revenue District Office (RDO) that has jurisdiction over your business's registered address. The following documents must be attached to the Form 1903 (See form: https://www.bir.gov.ph/images/bir_files/taxpayers_service_programs_and_monitoring_1/1903%20January%202018%20ENCS%20final.pdf):
SEC Certificate of Registration
Mayor’s Permit or application for Mayor’s Permit
Contract of Lease
Other documents to be submitted if applicable:
Certificate of Authority (if Barangay Micro Business Enterprises (BMBE) registered entity)
Franchise Agreement
Proof of Registration/Permit to Operate with BOI, PEZA, SBMA or BCDA
2. Pay the Annual Registration Fee (PHP500.00) at the Authorized Agent Banks (AABs) of the concerned RDO
3. Pay the Documentary Stamp Tax (DST) on Subscription and Lease (BIR Form 2000) (See form: https://www.bir.gov.ph/index .php/bir-forms/documentary-stamp-tax-return.html).
J. SEC registration
Required Documents & Steps in Processing the Documents
Secure a unique business name or reserve a business name through SEC’s online service portal.
Accomplish an Application Form from SEC (See form: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Registration.pdf)
Prepare all the necessary documents required for the specific business entity plans to register
Articles of Incorporation and By-laws
Treasurer’s Affidavit
Then, deposit the minimum paid-up capital requirement
Acquire all the necessary licenses or permits from government agencies (regulated industry sectors and business activities)
K. Locational Clearance
About
A Zoning Permit, also known as a Building Permit, is one of the required documents before obtaining a Building Permit. This is to ensure that the building's construction adheres to the city or municipality's Comprehensive Land Use Plan and Zoning Ordinance.
Required Documents
Duly Accomplished and Notarized Application Form For Building Locational Clearance
Photocopy of Land Title
Photocopy of Tax Declaration
Photocopy of Deed of Conditional or Absolute Sale (this is in the case wherein the title is not yet transferred to the applicant)
Duly Notarized Contract of Lease or Authorization form the Lot Owner (this is applicable if you rent the lot)
Barangay Construction Clearance
Building Plan (Perspective and Floor Plan signed and sealed by a Civil Engineer)
Photocopy of Bill of Materials and Cost Estimates
Steps in Processing the Documents
1. Go to the Municipal/City Planning and Development Office in the locality where the building to be built is located. The general requirements are outlined above. There may be more or fewer requirements depending on the city or municipality's ordinance and/or procedure, as well as the type of building project you are about to undertake. In the office, obtain a checklist of requirements as well as the application form.
2. Return to the office after you have completed your requirements and submit the duly completed and notarized application form along with your documents. A Zoning Officer must verify and evaluate it.
3. A Zoning Inspection will be scheduled to determine whether the building project complies with the local Comprehensive Land Use Plan and Zoning Ordinance.
4. The Zoning Inspector will then submit a Zoning Inspection Report, and you will be asked to secure an Order of Payment. Proceed to the Treasurer's Office and pay the applicable fees.
5. Present your payment proof to the person in charge at the Municipal/City Planning and Development Office. After that, your clearance will be prepared and ready for approval. Claim your Locational Clearance once it has been approved.
L. Business Name Registration from SEC
Required Documents & Steps in Processing the Documents
Step 1: Register the preferred corporate name with SEC
Once AOI and by-laws done for drafted
Open a TITF account with prefered bank.
Step 2: Open corporate bank account
Step 3: Register with the securities exchange and commission
Name Reservation and Payment Form
Notarized Articles of Incorporation and By-laws
Treasurer’s Affidavit
Bank Certificate of Deposit or Proof of Inward Remittance
Duly accomplished SEC Form F-100 (for corporations with more than 40% foreign equity)
Step 4: Register with the bureau of internal revenue (BIR)
Step 5: Register with the social security system, Must submitted:
Employer Registration Form (R-1)
(See form: https://www.sss.gov.ph/sss/DownloadContent?fileName=SSSForms_ER_Registration.pdf
Employment Report Form (R-1A)
(See form: https://www.sss.gov.ph/sss/Download Content?fileName=SSSForms_Personal_Record.pdf)
SEC Registration, Articles of Incorporation, and By-laws
Step 6: Register with PhilHealth, Must submitted:
Employer Registration Form (R-1)
Employment Report Form (R-1A)
SEC Registration, Articles of Incorporation, and By-laws
Step 7: Register with Pag-IBIG
Step 8: Obtain a Mayor’s or business permit
Documents are required to secure a business permit:
SEC Registration, Articles of Incorporation, and By-laws
Locational Clearance
Lease Contract
Barangay Clearance
M. Bank Account registration with SEC
Required Documents & Steps in Processing the Documents
(1). The firm must have/open a TITF account in their designated/partnered banking institutions.
(2). TITF (Treasurer-In-Trust-For) account will serve as their temporary depository account of the required company’s overall paid-up capital and expenditures for the firm.
(3). Also, the firm must have all the necessary documents to be submitted in the preferred bank such as account opening forms with two (2) specimen signatures, copies of articles, agreements, and by-laws of the corporation, etc.
(4). The bank will issue a Certificate of Deposit which is a primary requirement
to be submitted upon registering the firm to SEC. (Securities and
Exchange Commission).
N. Registration ID official receipts and books of account
Required Documents
(1) REGISTRATION OF MANUAL BOOKS OF ACCOUNTS (NEW OR
SUBSEQUENT)
(2) REGISTRATION OF MANUAL LOOSE-LEAF BOOKS OF ACCOUNTS
Permit to Use Loose Leaf Books of Accounts;
Permanently bound Loose Leaf Books of Accounts;
Affidavit attesting the completeness, accuracy and correctness of entries in books of Accounts and the number of Loose Lead used for the period. If transacting through representative
For Individual
Special Power of Attorney (SPA)
Any government-issued ID of the authorized representative
Steps in Processing the Documents
Step 1: Submit duly accomplished BIR Form 1905 (BIR Form 1905 - Application for Registration Information Update/Correction /Cancellation (See form: https://www.bir.gov.ph/images/bir_files/taxpayers_service_programs_and_monitoring_1/1906%20January%202018%20ENCS%20final.pdf)) at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively;
Step 2: Present the manual/loose-leaf books of accounts for Stamping
and registration purposes
O. Certificate of authority to print from BIR
Required Documents
Final and clear sample of principal and supplementary receipts/invoices
Photocopy of last issued ATP or Printer’s certificate of Delivery (PCD) or any booklet from the last issued ATP for subsequent application
Steps in Processing the Documents
Taxpayers:
1. Accomplish BIR Form 1906 and submit the same together with the documentary documents requirements to RDO where the HO is located or concerned office under the Large Taxpayer Services.
(See form: https://lawphil.net/administ/bir/frms/app/1906.pdf )
2. Keep/File PCD and ATP copy duly received/issued by the BIR for audit purposes.
3. Taxpayer’s branch office shall furnish its RDO a copy of the ATP issued by the appropriate BIR office having jurisdiction over the head office.
For the printer/supplier:
4. Prepare Printer’s Certificate of Delivery (PCD) in five (5) copies and
submit to RDO where the place of business is located or concerned office under the Large Taxpayer Service within thirty (30) days from date of ATP and prior to delivery of receipts and/or invoices to taxpayer;
5. Furnish the taxpayer and its branches copy of the received PCD
and approved ATP together with the taxpayer’s Sworn Statement within thirty (30) days from the issuance of PCD. One copy thereof shall likewise be submitted to the BIR Office that has jurisdiction over the head office of the printer.
P. Registration with the Social Security System (SSS)
Steps in Processing the Documents
Step 1: Go to the Social Security System (SSS) online registration website.
Step 2: Fill out the SSS online form with the necessary information.
Step 3: After 30 minutes, check your email.
Step 4: Activate your My.SSS account
Q. Registration with the Pag-ibig
Step 1: Go to the Pag-Ibig Fund’s Website
Step 2: Proceed to Membership Registration
Step 3: Fill out your Name and Date of Birth
Step 4: Fill out the Application Form(See form: https://www.pagibigfund.gov.ph/document/pdf/dlforms/providentrelated/FPF095_MembershipRegistrationForm_V01.pdf)
Step 5: Submit your Application Form
R. Registration with the PhilHealth
Steps in Processing the Documents
Step 1: Go to the PhilHealth website and select the Online Services
tab.
Step 2: In the Electronic Registration section, under Membership, click the Register link.
Step 3: Once you've reached the PhilHealth Electronic Registration System page, fill out the form.
Step 4: Complete the online PhilHealth application form.
Step 5: Include any supporting documentation.
Step 6: Before proceeding, go over all of the information.
Step 7: Check the box to confirm that all of the information you entered is correct and accurate.
Step 8: After completing the registration, wait for the confirmation email.
S. Registration with DOLE
Step 1: Prepare necessary documents
1. SEC Certificate (for Corporations) or DTI Registration.
2. Business Permit from the City or Municipality where the main office is located.
3. TIN (Tax Identification Number) of the company
4. Fire Inspection of the establishment
Step 2: Fill out the registration form
DOLE application form of DOLE Rule 1020 (See form: http://ncr.dole.gov.ph/fndr/mis/files/rule%201020%20New%20Establishment%20Registration%20(1).pdf)
Step 3: Submit it to the DOLE Office with jurisdiction over your company,
and keep a receiving copy for future reference. After a week, they will issue an approved certificate that will be valid for the duration of the Company's or business establishment's existence. You must display the same in your business.
Other Special Permits:
DTI Intellectual Property Fee
Copyright Fee - 550 pesos (Regional)
Patent Fee - 2,020 pesos (Small entities with 100M worth of assets or less)
Trademark Fee - 1,212 pesos (Small entities with 100M worth of assets or less)
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